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Data X

One clean record of every vehicle, customer, part and site — held in the region you chose.

Intelligence X

The numbers the business runs on, live, with the same definition on every site.

AI X

AI inside the product at the point the decision is made — rank, predict, price, draft, answer.

Your data. Your workflow. Automotive AI that does the job, not the demo.

→ How AF-X uses your data→ What AI native means

Contracts & Pricing

From price list to signed contract, in one flow.

AF-X Contracts and Pricing screen with customer, vehicle, contract terms, pricing rules and a line-by-line monthly price

Where contracts slow the business down.

Pricing becomes difficult to control when the rules live in spreadsheets and every change has to be worked out again.

Building a quote takes too much manual work.

Someone has to bring together the rate, mileage, extras, fees, discounts and tax before the customer can receive a reliable price.

The customer waits, and quoting depends on the person who knows the spreadsheet.

When the contract changes, the price should change with it.

A different vehicle, term or mileage allowance affects the cost, but the impact is often negotiated rather than calculated.

Small changes can gradually reduce the margin.

Customers should receive the same answer from every team member.

When people use different files or calculations, the same vehicle and terms can produce different prices.

The final quote becomes difficult to explain, approve or audit.

WHAT IT DOES

Build every quote from the same pricing rules.

Keep rates, customer terms and contract charges together, so the team can produce a clear price without rebuilding the calculation in a spreadsheet.

Keep every pricing rule in one place.Bring together rate cards, seasonal prices, mileage allowances, extras, one-way charges, out-of-hours fees and VAT.
Apply the right terms to each quote automatically.Use the agreed rules for the customer, vehicle, category, region and booking dates.
Give business customers the discounts you have agreed.Apply framework terms and long-hire discounts without checking a separate file.
Show exactly how the final price was calculated.Present every charge, allowance and discount in a clear line-by-line breakdown.
Turn the approved quote into a contract without entering it again.Keep the customer, vehicle, terms and agreed price together as the quote moves forward.
Carry the same figures into invoicing.Once the contract is confirmed, billing continues from the approved pricing record.
Consistent quoting
Protected margin
Faster contracting
“Every price follows the rules you approved.”
SEE IT AT WORK

Build the price once. See every rule before sending the quote.

Start with the customer, vehicle and contract dates. AF-X applies the correct tariff, mileage allowance, extras, fees, discounts and VAT. The team can review the complete breakdown before confirming the quote, then carry the same agreed figures into the contract and invoice.

  • Select the customer, vehicle and contract period
  • Apply the appropriate rate card and customer terms
  • Add mileage allowances, extras and applicable fees
  • Review every charge and discount line by line
  • Confirm the quote and create the contract without re-entering it
AF-X Contracts and Pricing workspace with customer, vehicle, contract terms, pricing rules and a line-by-line monthly price
“Every number in the quote can be explained.”
HOW IT FITS WHAT YOU ALREADY RUN

Keep your core systems in charge. Add one consistent pricing flow.

Keep your core systems in charge.

Customer terms, vehicle information and approved rate cards flow into Contracts & Pricing. AF-X applies the correct rules, creates a clear quote and returns the confirmed contract and invoice-ready charges to the appropriate records.

Contracts & Pricing connects:

  • Customer accounts, agreed terms and framework discounts
  • Vehicles, categories, locations and contract dates
  • Rate cards, mileage allowances, extras, fees and VAT
  • Confirmed contracts and invoice-ready charges
Customer terms, vehicle data and rate cards feeding AF-X Contracts and Pricing, with contract and charges written back