A stored set is hard to identify or locate
Customer, vehicle, condition and storage location are kept in separate notes, so no one record can answer where it is.
The team loses time finding the right tyres
ProductWorkshop X
Tyre Storage & Hotel Operations
Store every set without losing track of it.
Condition, location and billing stay current from check-in to changeover, with AI-assisted inspection and DMS-connected scheduling.
Make stored sets easier to locate, prepare the next changeover and keep the storage period visible for billing and renewal.
When the next tyre season starts in the storeroom.
The workshop needs to know which set belongs to which vehicle, what condition it is in, where it physically sits, and when it is due back — before the customer arrives.
Seasonal changeovers arrive in a rush
Sets due for fitting are not prepared against upcoming appointments, and the DMS gets no early signal to book against.
Capacity is overwhelmed and work is turned away
Condition and billing are hard to reconcile
Damage, wash status and the next storage period are not recorded consistently, so charges and disputes fall through.
Repeat work, disputes and missed storage charges
WHAT IT DOES
10 things it does.
Keep a reliable record of each physical set — its condition, its location and its contract — and let AI inspection, QR identification and the connected DMS do the rest.
Register each set against the customer and vehicleKeep tyre details, season and vehicle history on one set record.
Record condition, wash status and damage at check-inCapture tread depth, damage notes, wash confirmation and photos before storage.
Detect damage and tread depth from a photoAI reads the uploaded tyre photo to flag damage and estimate tread depth automatically.
Assign a storage location and track set movementSee where a set sits and when it is retrieved or returned, down to rack and shelf.
Identify and move sets with a QR codeScan a set QR tag to check it in, check it out, or relocate it without manual lookup.
See which sets are due for changeoverPrepare a seasonal worklist for booking and customer outreach.
Notify the DMS when a changeover is dueTrigger the booking system against the pre-defined changeover period; the DMS stays the system of record for the appointment.
Record the changeover and returned setKeep fitted and stored tyres clear for the next season.
Track the storage period and billable statusPass storage charges and renewal information to connected billing.
Manage the storage contract and its termsCapture plan tier, duration, auto-renewal, liability and damage-waiver terms per customer.
Sets easier to locate
Condition captured at intake
Changeovers DMS-ready
Storage ready to bill
“Built for every set to have a clear condition, location and next step.”
SEE IT AT WORK
Catch damage before it becomes a dispute.
See tread depth, damage flags and wash status the moment a set is checked in — not weeks later at changeover.
Tyre Storage brings photo capture, AI inspection and QR identification into the same check-in step. The team photographs the tyre, the system flags damage and estimates tread depth, and a QR tag is generated for the physical set — so nothing depends on a note or a memory.
- Photograph each tyre and let AI flag damage and estimate tread depth
- Confirm wash status before the set goes into storage
- Print or scan a QR tag that follows the physical set, per tyre
- Attach photos and notes to the customer contract record
Tyre Sets · set detail with per-position tread depths
TS-10422● Mounted
ABC-123
Tread depths · per-position● Below limit · 2.6mm min
Front leftDOT 29212.6mm255/50/R19Replace recommended
Front rightDOT 29212.8mm255/50/R19Replace recommended
Rear leftDOT 29213.5mm255/50/R19Replace recommended
Rear rightDOT 29213.4mm255/50/R19Replace recommended
Front leftTS-10422-LF2.6mmReplaceQR · Damage
Front rightTS-10422-RF2.8mmReplaceQR · Damage
Rear leftTS-10422-LR3.5mmReplaceQR · Damage
Rear rightTS-10422-RR3.4mmReplaceQR · Damage
SEE IT AT WORK
A guided check-in, not a guess.
Damage, tread and wash status captured in the same flow — before the set ever reaches the shelf.
Check-in walks the team through the same five steps every time: inspect, label, measure tread, confirm wash, then store. Nothing is skipped because nothing is remembered from memory — each step writes straight back to the set record.
- Inspect each tyre and capture damage photos before storage
- Measure tread depth per position and flag anything below the replace threshold
- Confirm wash status before check-in can complete
- Every step ties back to the same set, QR tag and contract
Check In · Set TS-10422
- ✓Inspect
- ✓Label
- 3Tread
- 4Shelf
- 5Store
Inspect tyres?Check each tyre for damage before storing. Recommended for customer protection.Capture damageSkip — store without inspection
Measure tread depthRecord remaining tread per tyre. Flags anything due for replacement.Left front2.6mm · ReplaceRight front2.8mm · ReplaceLeft rear3.5mm · Replace
Tyres washed?Confirm the tyres were washed before storage. Required to complete check-in.Yes, washedNot washed
SEE IT AT WORK
Know what the storeroom actually holds.
Occupancy, aisle capacity and set location in one operational view — not a floor walk.
Warehouse data is often the least visible part of the tyre hotel workflow. Tyre Storage keeps aisle, rack, section and shelf occupancy current as sets move, and flags capacity before a location fills up.
- See occupancy by aisle, rack, section and shelf in real time
- Get capacity alerts before a shelf fills up
- Trace the full movement history of any set
- Record storage conditions and notes for sets that need them
Warehouse Capacity
1%Capacity snapshot1 of 92 shelves occupied91 vacant
2Aisles8Racks26Sections92Shelves
≥90% Critical60–89% Warning<60% OKEmpty
Aisle A12 shelvesAvg. occupancy8%FrontEntry · walkway
Aisle B80 shelvesAvg. occupancy0%FrontEntry · walkway
SEE IT AT WORK
From stored set to completed changeover.
Know which tyres to retrieve before the vehicle arrives — and let the DMS keep the appointment.
At intake, the team records the set against the customer and vehicle, checks condition, confirms it is washed, and tags it with a QR code before assigning a storage location. When the pre-defined changeover period approaches, Tyre Storage notifies the DMS so the appointment can be booked there. At the visit, the QR tag confirms the right set, and the returned set is placed into its next storage period.
- Set, condition, wash status and QR tag recorded at intake
- DMS notified automatically against the pre-defined changeover period
- QR scan confirms the right set at the visit
- Fitted and returned sets updated for the next season
Stored set · next changeover
Tyre StorageStored set · next changeoverOne set record follows the physical tyres
- 01Set receivedCustomer, vehicle, condition, wash status and photos recordedChecked
- 02QR tag and storage locationSet tagged and placed; location and movement visibleStored
- 03Changeover period reachedDMS notified against the pre-defined periodNotified
- 04Changeover visitQR scan confirms the set for the booked jobReady
- 05Next storage periodReturned set, billable status and contract updatedNext
CONTRACT & TERMS
One contract that covers the whole storage relationship.
Move beyond a basic agreement — capture the terms that actually govern storage, liability and renewal.
- Define storage plan tiers, duration and pricing per customer
- Set auto-renewal, cancellation and notice-period terms
- Attach liability and damage-waiver clauses to the set record
- Capture e-signature and store the signed agreement against the contract
- Trigger renewal reminders and charge events to Invoicing & Payments
Seasonal Storage Agreement
ContractSeasonal Storage Agreement · TS-10422Plan tierSeasonal · 12 monthsAuto-renewalOnDamage waiverStandardCancellation notice30 daysSigned14 Oct 2026Linked billingInvoicing & Payments
HOW IT CONNECTS THE WORKFLOW
Keep the DMS in charge of the appointment.
Tyre Storage informs; the DMS decides.
Tyre Storage keeps the set, condition, QR identity and location record, and sends a changeover-due notification to the DMS once the pre-defined storage period is reached. The DMS remains the system of record for booking and the customer appointment, while Smart Planner, Customer Engage and Invoicing & Payments stay synced to the same set.
AF-X bolts on. It does not rip out. Keep the system you run the business on. AF-X connects to it, reads from it, writes back to it, and adds the layer that was missing. Nobody has to migrate to get started.
- Customer, vehicle and workshop job
- DMS changeover-due notification
- Smart Planner capacity and Customer Engage outreach
- Invoicing & Payments for storage, contract and damage charges
Connected workflowConnected
PRODUCTTyre Storage & Hotel OperationsWorks with what you already run
Customer, vehicle and workshop job
DMS changeover-due notification
Smart Planner capacity & Customer Engage outreach
Invoicing & Payments for storage, contract & damage charges
