The team cannot see which vehicle is free.
Vehicles are assigned, returned and swapped, but availability is not always updated in one place.
A free vehicle can sit unused while a customer is waiting.
ProductFleet & Mobility X
Subscription & Sharing
Keep every subscription, vehicle and payment in step.
Manage the plan, assigned vehicle, recurring charges, changes and final settlement from one connected subscription record.
Where subscriptions become difficult to manage.
Subscriptions change. Customers extend, swap vehicles or return early. When those changes are handled in different systems, the team has to update everything by hand.
One customer change creates several updates.
A plan change, extension or vehicle swap has to be entered in the agreement, vehicle record and billing system.
The customer waits while the team brings every record up to date.
The charges fall behind the subscription.
The vehicle or plan changes, but the deposit, monthly charge or final payment does not always change with it.
Finance has to work out what the customer should actually pay.
WHAT IT DOES
Run the whole subscription from one record.
Start with the customer and their chosen plan. Assign the vehicle, manage changes and recurring charges, then complete the return and final payment without losing the history.
Set up the plan and agree the terms.Record the duration, mileage allowance, monthly amount and conditions accepted by the customer.
Assign the vehicle and keep every swap visible.Choose an available vehicle and retain the previous assignment whenever the customer changes vehicles.
Keep the customer, drivers and vehicle together.See the subscriber, approved drivers and current vehicle on the same record.
Keep recurring invoices in step with the subscription.Create the scheduled charges while the subscription remains active.
Make a change without rebuilding the agreement.Extend the subscription, change the plan or assign another vehicle while keeping the existing history.
Complete the return and final payment clearly.Record the returned vehicle and settle any remaining charge, deposit or refund.
One subscription record
Vehicle and billing in step
Clear final settlement
“Every change stays with the subscription.”
SEE IT AT WORK
Make a subscription change without starting again.
A customer wants to extend their subscription and move to a larger vehicle. The team opens the active subscription, checks the current plan and next invoice, then selects an available replacement vehicle. They update the agreement and monthly amount, save the change, and keep the previous vehicle assignment in the history.
- See the customer, current plan and assigned vehicle together
- Check the next invoice before making the change
- Choose another available vehicle
- Update the plan and monthly amount on the same record
- Keep the previous vehicle and agreement changes in the history
“One change. One subscription record.”
SEE HOW IT FLOWS
From first plan to final return.
Set up the subscription, assign the vehicle, manage the monthly cycle and any changes, then record the return and close the account.
- 01Set up the subscriptionChoose the plan, customer, approved drivers and agreed terms.
- 02Assign the vehicleSelect an available vehicle and confirm the start date.
- 03Keep the subscription runningRaise the recurring charges and manage extensions, plan changes or vehicle swaps.
- 04Return and settleRecord the vehicle return and complete the final charge, deposit or refund.
HOW AF-X BOLTS ON
Keep your fleet and finance systems in charge.
Add the subscription work that sits between them.
AF-X reads the vehicles, customers and finance information you already keep. The team runs the subscription, assigns or swaps the vehicle, manages the recurring charges and completes the return. The updated agreement and financial position stay connected to the records you already use.
Subscription & Sharing connects:
- Read vehicle availability and assignment information
- Use the customer and approved-driver records already held
- Keep the agreed plan, charges and billing details connected
- Return vehicle changes, subscription status and final settlement
- Connect the recurring subscription cycle to finance systems
