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Data X

One clean record of every vehicle, customer, part and site — held in the region you chose.

Intelligence X

The numbers the business runs on, live, with the same definition on every site.

AI X

AI inside the product at the point the decision is made — rank, predict, price, draft, answer.

Your data. Your workflow. Automotive AI that does the job, not the demo.

→ How AF-X uses your data→ What AI native means

Maintenance, Damage & Claims

Approve the work. Record the damage. Recover the cost.

Maintenance, Damage & Claims exists to move one number: Improve Margin. Price to the market and stop the leaks you cannot currently see. Every AF-X product names the outcome it is there to move before it lists anything it does, and reports against that number once it is live.

AF-X Maintenance, Damage and Claims interface showing work authorisation requests, estimates, decisions and status

Where repair costs and claims lose control.

The work happens quickly. The evidence, approval and recovery often follow much later.

The repair starts before anyone approves it

A workshop calls with a quote, but the vehicle needs to get moving. Without a clear approval limit or comparable repair history, the cost is accepted before it is properly checked.

The invoice becomes the first time anyone sees the real cost

The damage is recorded, but the evidence is scattered

Photographs sit in messages, estimates arrive by email and the original handover record is somewhere else.

When responsibility is disputed, the evidence is difficult to prove

The claim stays open after the repair is paid

The workshop has been paid, but the insurer, customer or driver recharge is still being followed through manually.

The fleet carries a cost that should already have been recovered

WHAT IT DOES

From repair request to recovered cost.

Approve work before it begins, keep the evidence with the vehicle and follow every recoverable cost through to settlement.

Approve work at the right levelLet the fleet desk approve smaller jobs and send higher-value work to a manager.
Send the request directly to the supplierKeep the repair request, supplier quote and reference together.
Compare the quote with earlier workSee what similar repairs have cost across your own vehicles and suppliers.
Record damage around the whole vehicleCapture the front, rear, sides and roof with photographs and notes.
Build the claim from the damage recordKeep your estimate, the workshop quote, insurer settlement and excess together.
Follow the claim until the money arrivesSee what has been submitted, accepted, disputed, paid or is still outstanding.
Recharge the responsible partyPass approved costs to the customer, driver or insurer with the evidence attached.
Put the final cost against the vehicleOnce authorised, the cost becomes part of the vehicle record and its true operating cost.
Repair spend stays controlledWork is checked and approved before the invoice arrives.
Claims move to settlement soonerEvidence, estimates and decisions stay together throughout the claim.
Every vehicle shows its true costRepairs, excesses and recovered amounts flow into the vehicle's cost record.
“Every repair approved. Every recoverable cost followed through.”
SEE IT AT WORK

Review the request. Approve the right work.

The fleet manager sees the vehicle, supplier, requested work and quoted amount together. Smaller jobs can be approved immediately; anything above the desk limit goes to the right manager with the complete request attached.

  • Check the vehicle, fault and requested work
  • Review the workshop quote and supplier reference
  • Compare the amount with the approval threshold
  • Approve, decline or send the request for manager review
  • Keep the decision and final cost against the vehicle
AF-X work authorisation screen showing vehicle, supplier, estimate, approval status and the next decision
HOW IT FITS WHAT YOU ALREADY RUN

The repair starts elsewhere. The control stays in AF-X.

Keep your core systems in charge.

Vehicle, contract and service information comes from the systems you already use. AF-X adds the approval, evidence and recovery workflow, then writes the final cost back to the vehicle.

One connected record from request to recovery:

  • Read the vehicle, contract and service history
  • Send authorised work and receive claim updates
  • Write the final cost back to the vehicle
Vehicle, contract, workshop and damage data feeding an AF-X work authorisation screen, with repair, recovery and cost out